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10 Best Audio Visual Rental Software

admin June 2, 2023 Software

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Are you in the business of renting out audio-visual equipment for events, conferences, or other occasions? If so, then you know how important it is to keep track of your inventory and manage reservations efficiently. That’s where audio visual rental software comes into play! With the right software solution, you can streamline your rental process and ensure that everything runs smoothly from start to finish. In this article, we’ll explore the top 10 audio visual rental software options on the market today and help you choose the best one for your business needs. Let’s dive in!

What is Audio Visual Rental Software?

Audio visual rental software is a specialized type of management tool designed to help businesses that rent out audio-visual equipment for events, conferences, and other occasions. This software enables you to manage your inventory, track reservations, and generate invoices all in one place.

With the help of audio visual rental software, you can easily keep track of which items are available for rent on a given date or time period. You can also monitor which pieces of equipment are currently rented out and when they’re scheduled to be returned.

Additionally, this type of software allows you to create customized quotes and invoices based on the specific needs of each client. You can set pricing rules based on factors such as duration of rental, quantity ordered, or other criteria that may apply.

Using audio visual rental software can help streamline your business operations by automating tedious administrative tasks while ensuring accuracy throughout the entire process.

Best 10 Audio Visual Rental Software

Current RMS is a cloud-based rental management software designed for the audio visual industry. With its intuitive user interface, users can easily manage their inventory, schedule events and bookings, generate quotes and invoices, track equipment availability in real-time and take payments online.

One of the key features of Current RMS is its ability to integrate with popular accounting systems such as Xero and QuickBooks. This integration streamlines financial processes by syncing data between the two platforms in real-time.

Another advantage of using Current RMS is its mobile app which allows users to access important information on-the-go. The app lets you view your calendar, check equipment availability, add new items to your inventory or update existing ones from anywhere at any time.

Furthermore, Current RMS offers world-class customer support through email, live chat or phone. Users can also benefit from an extensive knowledge base that includes tutorials and guides on how to use different features within the software.

Current RMS provides a comprehensive solution for managing audio visual rentals efficiently while keeping all aspects of your business organized in one place.

Pricing:   

 Here is a breakdown of the Current RMS pricing:

• First user: $50 USD/month
• Additional users: $20 USD/month
• Free trial: Available

InTempo Software is a cloud-based rental management solution designed for small to mid-sized businesses in the audiovisual, construction, and event industries. It offers features such as equipment tracking, inventory management, and billing and invoicing.

One of the key benefits of InTempo Software is its user-friendly interface that allows users to easily navigate through different modules. The software also provides real-time data on inventory levels, rental history, and customer information which helps businesses make informed decisions.

Another advantage of using InTempo Software is its customizable reporting feature that enables users to generate reports based on specific criteria such as revenue per item or customer history. This helps businesses analyze their performance and identify areas for improvement.

In addition to these features, InTempo Software also provides seamless integration with other tools such as QuickBooks Online and Microsoft Excel. This makes it easy for businesses to manage their finances while keeping track of their rentals.

InTempo Software offers a comprehensive solution for rental management needs in various industries. Its intuitive interface coupled with powerful features makes it an ideal choice for businesses looking to streamline their operations and improve efficiency. 

Pricing :  

• Basic Plan :  Up to 10 users –   $99 per month
• Premium Plan :  Up to 25 users – $200 per month
• Custom Plan : Contact InTempo Software to learn more about custom plans for businesses with more than 25 users.

EZRentOut is a feature-rich audio visual rental software designed to simplify the renting process for businesses of all sizes. This cloud-based software allows users to manage inventory, schedule pickups and returns, track maintenance schedules, and generate invoices effortlessly.

One of the standout features of EZRentOut is its user-friendly interface that enables even non-technical staff members to use it with ease. The software also offers comprehensive real-time reporting, which helps users monitor their business performance and make informed decisions based on accurate data.

Another notable aspect of EZRentOut is its customization options. Users can tailor the system to meet their specific needs by creating unique fields or modifying existing ones without requiring any technical expertise.

Furthermore, EZRentOut has a seamless integration with popular payment gateways like PayPal and Stripe, making it easier for businesses to collect payments online securely.

EZRentOut stands out as an excellent choice for small-to-medium-sized AV rental companies looking for an affordable yet robust solution that streamlines their day-to-day operations while providing valuable insights into their overall business performance.

Pricing:  

• Essential plan costs $79 per month
• Growth plan costs $149 per month, billed annually
• Premium plan costs $299 per month, billed annually

MCS Rental Software is an industry-leading audio visual rental software that helps businesses manage inventory, scheduling, and billing. With its cloud-based platform and user-friendly interface, MCS Rental Software streamlines operations for companies of all sizes.

One of the standout features of MCS Rental Software is its ability to handle multiple locations and warehouses. This means that businesses with several offices or storage facilities can easily keep track of their inventory and schedule equipment rentals from a central system.

Another benefit of MCS Rental Software is its comprehensive reporting capabilities. Users can generate reports on everything from revenue by category to maintenance schedules for individual items in their inventory. These insights enable businesses to make data-driven decisions about their operations and improve efficiency over time.

MCS Rental Software also offers customizable pricing options so that users can tailor the platform to fit their unique needs. Plus, with 24/7 customer support available via phone or email, users always have access to help when they need it most.

If you’re looking for a powerful audio visual rental software solution that’s flexible enough to grow with your business, consider giving MCS Rental Software a try!

Pricing:

The starting price is $90 per month for 1 user and 10 features. The maximum price is $375 per month for 10 users and all features.

• 1 user: $90 per month
• 2 users: $120 per month
• 3 users: $150 per month
• 4 users: $180 per month
• 5 users: $210 per month
• 6 users: $240 per month
• 7 users: $270 per month
• 8 users: $300 per month
• 9 users: $330 per month
• 10 users: $375 per month

Users have access to all features, but you can also add extra features for a fee. For example, if you need to track multiple warehouses, you can add Warehouse Management for $25 per month.

Rentrax is a cloud-based rental management system that offers an all-in-one solution for audio visual rental businesses. With Rentrax, managing inventory, reservations, and contracts has never been easier.

One of the standout features of Rentrax is its user-friendly interface. The software allows users to easily add new products and manage existing ones with just a few clicks. Additionally, the platform also provides real-time inventory updates so you always know what is available in your stock.

Another great feature of Rentrax is its integrated payment processing system which allows you to accept payments from customers online or on-site using credit card terminals. This not only makes it easier for customers to pay but also reduces the chance of errors during manual payment processing.

Furthermore, Rentrax’s advanced reporting capabilities provide insightful data about your business operations such as bookings by date range or product category performance allowing you to make informed decisions based on key metrics.

Rentrax stands out as an excellent option for audio visual rental businesses looking for an easy-to-use platform that can streamline their operations and increase efficiency across the board.

Pricing: 

Standard Plan:

The Standard Plan costs $9.95 per month per transaction, with a minimum of 500 transactions per month. There is also a $14.00 monthly fee for the Parked State feature, which allows you to keep your instance fully available during the off-season with a reduced number of free orders.

Pro Plan:

The Pro Plan costs $19.95 per month per transaction, with a minimum of 500 transactions per month.

Enterprise Plan:

The Enterprise Plan is priced on a custom basis.

Rentrax also offers a free trial, so you can try it before you buy it.

Rent Manager is a comprehensive rental management software that offers an all-in-one solution for audio visual rental businesses. With Rent Manager, you can streamline your daily tasks, including inventory tracking, scheduling and invoicing.

One of the key benefits of Rent Manager is its user-friendly interface which makes it easy to use by anyone in your team. The software also allows you to customize dashboards and reports according to your business needs.

Rent Manager’s powerful features include automatic billing, online payments, maintenance tracking and customer relationship management. It also provides real-time analytics that help you make informed decisions about your business operations.

Another great feature of Rent Manager is its mobile app which enables you to access essential information on-the-go from anywhere at any time. This feature lets you manage rentals even when you are not in the office.

Rent Manager stands out as one of the best audio visual rental software available due to its ease-of-use, robust functionality and flexibility.

Pricing: 

Rent Manager offers three pricing plans: Basic, Plus, and Premium. The pricing is based on the number of units you manage.

• Basic: $1 per unit per month, unlimited users.
• Plus: $1.50 per unit per month, unlimited users.
• Premium: $2.25 per unit per month, unlimited users.

There is also a minimum monthly fee of $200 for Basic, $300 for Plus, and $450 for Premium.

In addition to the monthly fee, there is a one-time implementation fee of 2x the monthly fee.

Rental Tracker is a popular audio visual rental software that has been in use for over 30 years. This cloud-based solution allows businesses to manage their rentals, inventory, and customers all in one place.

One of the standout features of Rental Tracker is its ability to handle complex pricing structures such as hourly rates, daily rates, and even weekend packages. This makes it a great option for companies looking to offer flexible rental options.

With Rental Tracker’s drag-and-drop interface, users can easily create quotes and reservations on the spot while also checking availability in real-time. The software also includes built-in payment processing capabilities which further streamlines the rental process.

Another benefit of using Rental Tracker is its robust reporting system which provides insight into key performance metrics such as revenue generated by product or customer type. This data can then be used to make informed business decisions and optimize operations.

Rental Tracker offers a comprehensive solution for audio visual rental businesses looking to streamline their processes and improve efficiency.

Pricing: 

Rental Tracker offers a variety of pricing plans to fit the needs of businesses of all sizes.

Basic: $99 per month

Includes basic inventory management, rental tracking, and invoicing

Standard: $199 per month

Includes all features of the Basic plan, plus customer portal, reporting, and online payments

Premium: $299 per month

Includes all features of the Standard plan, plus multi-user access, custom branding, and support

Rental Magic is another audio visual rental software that has been widely acclaimed in the market. Its user-friendly interface and advanced features make it an ideal choice for businesses looking to streamline their rental operations.

One of the standout features of Rental Magic is its comprehensive inventory management system, which allows users to easily track and manage their equipment. The software also offers real-time availability updates, making it easy for customers to check on the availability of items they wish to rent.

Another great feature offered by Rental Magic is its automated billing system, which simplifies the invoicing process. This helps businesses save time and ensure accuracy when managing their finances.

In addition, Rental Magic provides customizable reports that allow users to analyze data related to rental activity, sales performance, and other key metrics. This information can be used to identify trends and make informed decisions about business operations.

Rental Magic is a reliable audio visual rental software that offers powerful features at an affordable price point. Businesses looking for a solution that can help them optimize their rental operations should consider this tool as an option worth exploring further.

Pricing: 

RentMagic offers three pricing plans:

Basic, Standard, and Plus.

• The Basic plan is $97 per month and includes up to 1,000 products, 1,000 customers, and 2,500 orders per year.
• The Standard plan is $174 per month and includes up to 5,000 products, 5,000 customers, and 10,000 orders per year.
• The Plus plan is $251 per month and includes up to 10,000 products, 10,000 customers, and 25,000 orders per year.

Rentalocity is one of the best audio visual rental software that is designed for event planning and management companies. It offers an easy-to-use interface that allows businesses to manage their inventory, schedule bookings, and track rentals seamlessly.

One unique feature of Rentalocity is its ability to create custom quotes for customers based on their specific needs. This makes it easier for businesses to provide accurate pricing information and ensure customer satisfaction.

Another great feature of Rentalocity is its mobile app which enables users to access the system from anywhere at any time. This means you can make reservations on-the-go without having to be physically present in your office.

Furthermore, Rentalocity has a robust reporting system that provides detailed insights into your business operations. You can generate reports on sales, inventory levels, customer behavior patterns, and more.

Rentalocity stands out as a top choice for event planners looking for an all-in-one solution with powerful features that streamline daily operations.

Pricing :

Rentalocity pricing is based on a subscription model. There are three pricing plans available:

• Basic: $99 per month
• Standard: $199 per month
• Enterprise: $299 per month

Rentrak Express is an audio visual rental software that offers flexible booking and invoicing options for businesses. It simplifies the rental process by automating tasks such as inventory management, billing, and equipment tracking.

One of its standout features is the ability to create custom quotes and invoices with just a few clicks. This helps businesses save time on administrative tasks, while also ensuring accurate pricing for customers.

The software’s intuitive interface makes it easy to navigate through different sections such as customer information, equipment rentals and returns. Its drag-and-drop functionality allows users to quickly add or remove items from their orders.

Another great feature of Rentrak Express is its integration with QuickBooks accounting software which streamlines financial tracking processes.

Rentrak Express is a reliable option for those looking for an efficient audio visual rental software solution that can help streamline operations in their business.

Pricing:

The basic plan starts at $99 per month for up to 5 users and 100 items. The premium plan starts at $199 per month for up to 10 users and 500 items.

What are the benefits of using audio visual rental software?

Audio visual rental software is a boon for businesses that deal with renting audio and visual equipment. The software simplifies the process of managing inventory, bookings, and billing tasks while improving overall efficiency.

One of the biggest benefits of using audio visual rental software is its ability to automate various tasks such as generating quotes, invoices, and delivery notes. It also helps in tracking customer information like contact details, preferences and booking history thereby enabling personalized communication.

The software comes equipped with features like online reservations which makes it convenient for customers to book devices from anywhere at any time. This feature saves valuable staff hours by reducing phone calls or emails related to inquiries on availability or pricing.

The use of this technology can help improve customer satisfaction rates as well since they can be assured that their orders will arrive promptly without any errors or delays. Additionally, the real-time reporting feature enables managers to track sales performance metrics accurately allowing them to make informed decisions about inventory management.

Incorporating audiovisual rental software into your business processes results in increased productivity levels alongside improved accuracy leading ultimately towards growth opportunities.

How do I choose the right audio visual rental software for my business?

Choosing the right audio visual rental software for your business is an important decision that can impact the efficiency and profitability of your operations. Here are some factors to consider when making your selection.

First, look at the features offered by each software. Consider what functionalities you need, such as inventory management, scheduling tools, and reporting capabilities. Make sure that the software you choose has all the necessary features to meet your specific business needs.

Secondly, evaluate how user-friendly the software is. Will it be easy for you and your team to navigate? Are there tutorials or customer support available if needed?

Another factor to consider is pricing. Look at both upfront costs and ongoing expenses like maintenance fees or subscription charges.

Read reviews from other users in similar industries to get a sense of their experiences with different software options.

Ultimately, choosing the right audio visual rental software requires careful consideration of various factors including functionality, usability, cost-effectiveness and user feedbacks.

Conclusion

After exploring the 10 best audio visual rental software options on the market, it’s clear that there are plenty of great choices out there for businesses looking to streamline their rental operations. Whether you’re looking for a solution that offers powerful inventory management tools or one that can handle complex billing and invoicing needs, there is sure to be an option on this list that meets your unique requirements.

When choosing a platform, it’s important to consider factors like ease of use, integration capabilities with other business systems, and customer support resources. By taking the time to carefully evaluate each potential solution against these criteria, you can ensure that you select a tool that will meet your needs both now and in the future.

With so many high-quality audio visual rental software options available today, finding the right one for your business has never been easier. So why wait? Start exploring these powerful solutions today and take your AV rental operations to new heights!