10 Best Document Workflow Management Software

10 Best Document Workflow Management Software
Document Workflow Management Software

In today’s fast-paced business world, document workflow management software has become a game-changer for organizations looking to streamline their day-to-day operations. With digitalization taking over the traditional paper-based systems, it is essential to have an efficient and effective way of managing documents from creation to distribution.

Document workflow management software helps in automating processes, reducing manual errors, enhancing collaboration, and boosting productivity. In this article, we will take a look at the 10 best document workflow management software options available in the market that can help revolutionize your company’s approach towards document management. So without further ado, let’s dive into these amazing tools!

What is document workflow management software?

Document workflow management software is a digital solution that helps organizations manage their documents from creation to distribution. It involves the use of technology to automate document-related processes, including document routing, approvals, and notifications. The primary goal of this software is to streamline operations and enhance productivity by reducing manual errors and minimizing paper-based systems.

At its core, document workflow management software ensures that all documents are handled efficiently throughout their lifecycle – from their creation through collaboration among coworkers to final approval before distribution. This enables businesses to track every step of the process and identify bottlenecks or inefficiencies quickly.

Moreover, many modern-day solutions offer features like cloud storage options for easy accessibility across multiple devices and locations. Additionally, some tools also come with advanced reporting capabilities that provide insights into how documents are being used within your organization.

In summary, document workflow management software offers a comprehensive approach towards handling business-critical documentation while optimizing workflows for greater efficiency.

Best 10 Document Workflow Management Software

4.9 ⭐⭐⭐⭐⭐

ClickUp is a cloud-based productivity and workflow management tool that helps teams to collaborate more efficiently. It provides features such as task list, calendar, time tracking, reminders, and custom workflows that enable users to manage their projects seamlessly.

One of the key benefits of ClickUp is its flexibility in terms of customization options. Users can customize their workspace according to their preferences by choosing from different views such as list view, board view or calendar view.

Another advantage of ClickUp is its intuitive design which makes it easy for users to navigate within the platform. The software also offers integrations with popular tools like Google Drive, Slack and Trello which enhances its functionality.

ClickUp has a mobile app that allows you to access your work on-the-go. You can stay connected with your team members even when you’re away from your desk.

ClickUp is an excellent document workflow management software that empowers teams with powerful collaboration tools and customizable workflows.



Features :

Unlimited projects and users, limited number of features

Unlimited : $5/user/month

All features of the Free Forever Plan, plus unlimited file storage, custom fields, and integrations with other popular apps

Business : $12/user/month

All features of the Unlimited Plan, plus advanced security, custom reports, and priority support

Business Plus : $19/user/month

All features of the Business Plan, plus unlimited automations, custom branding, and dedicated account management

Enterprise :  Contact for pricing

All features of the Business Plus Plan, plus custom permissions, single sign-on, and 24/7 support

4.8 ⭐⭐⭐⭐⭐

Monday.com is a cloud-based workflow management software that allows teams to collaborate, organize and track projects from anywhere. With its intuitive drag-and-drop interface, users can easily customize their workflows according to their needs without any coding knowledge.

One of the standout features of monday.com is its real-time collaboration capabilities. Team members can communicate with each other directly on tasks and projects, reducing the need for external communication tools like email or messaging apps.

Another feature that sets monday.com apart is its ability to integrate with over 40 third-party applications such as Slack, Google Drive, Jira and Trello. This means users can streamline their workflow by accessing all necessary information in one place.

Moreover, monday.com offers a wide range of templates designed for different industries such as marketing, HR or sales. These templates give users a head start in setting up their workflows while also providing them with best practices.

Monday.com’s user-friendly interface and powerful features make it an excellent choice for businesses looking to streamline their document workflow management processes efficiently.


Free: This plan includes basic features such as unlimited boards, unlimited documents, and 200+ templates.

Basic: This plan starts at $8 per user per month


  • Unlimited free viewers
  • 200+ templates
  • iOS and Android apps
  • File management
  • Full API access
  • Kanban view

Unlimited projects, items, and subitems

Standard: This plan starts at $10 per user per month

All Basic features plus

  • Gantt charts
  • Calendar view
  • Guest access
  • Full API access

Pro: $12/month per user billed annually

  • Custom branding
  • Dedicated customer support
  • SLAs

All Standard features plus

4.8 ⭐⭐⭐⭐

Smartsheet is a cloud-based document workflow management software that helps teams collaborate on projects and tasks. It offers an intuitive interface that allows users to create, capture, manage, automate and report on work processes.

One of the features that stands out in Smartsheet is its automation capabilities. Users can automate repetitive tasks such as notifications, approvals and reminders using workflows or pre-built templates.

Another feature worth noting is Smartsheet’s real-time collaboration tools. Team members can collaborate on documents simultaneously by commenting or attaching files directly into their assigned tasks. This eliminates version control issues and enhances transparency within the team.

Additionally, Smartsheet provides customizable dashboards and reports for easy tracking of progress against milestones or deadlines. The platform also integrates with other popular apps like Google Drive, Dropbox and Salesforce – making it a versatile tool for businesses of all sizes.

Smartsheet offers robust features for streamlining workflows while fostering teamwork among team members across various departments with different levels of technical ability.

Free plan Features :

  • Unlimited sheets
  • Unlimited free viewers
  • Unlimited dashboards, reports, and forms
  • 20GB attachment storage
  • Email support


Pro plan Features :

Everything in the free plan, plus:

  • Unlimited free editors
  • Management tool for users, groups, and licenses
  • Baselines
  • More storage space for data and file attachments
  • Custom branding
  • Advanced reports


$7 per user per month when billed annually or $9 per user per month when billed monthly.

Business plan Features :

  • Everything in the Pro plan, plus:
    • Single sign-on (SSO)
    • Enterprise access control
    • Advanced analytics
    • Custom integrations

Pricing :

 $25 per user per month when billed annually or $32 per user per month when billed monthly.

Enterprise plan features :

  • Custom quote
  • Designed for organizations with more complex needs
  • Includes all features of the Pro and Business plans, plus:
    • Dedicated customer support
    • Premium security features
    • Advanced reporting and analytics
    • Custom branding and integrations


Custom pricing.

4.7 ⭐⭐⭐⭐

Zoho is a cloud-based document workflow management software that offers a variety of features to enhance the productivity and efficiency of businesses. With Zoho, you can automate your repetitive tasks, streamline your processes, and collaborate with your team members in real-time.

One of the standout features of Zoho is its ability to integrate seamlessly with other applications such as Google Drive, Dropbox, OneDrive and more. This means you don’t have to switch between different platforms constantly; everything can be accessed from one place.

Another impressive feature of Zoho is its customization options. You can tailor it according to your business needs by creating custom fields and workflows that suit your specific requirements. This flexibility makes it an ideal choice for businesses of all sizes.

In terms of security, Zoho takes data protection seriously by providing multi-factor authentication and SSL encryption which ensures that all data remains safe while using their platform.

If you’re looking for a reliable document workflow management software that’s highly customizable and secure then give Zoho a try!


Free Feature :

  • Storage space 5GB
  • 5 User
  • Basic features

Pricing: Free

Standard Feature :

  • Storage space 500GB
  • Unlimited    
  • Additional features

Pricing: $3/user/month

Premium Feature :

  • Storage space 1 TB          
  • Unlimited User
  • Advanced features

Pricing: $5/user/month    

4.7 ⭐⭐⭐⭐

Docsumo is a document workflow management software that offers intelligent automation for data entry and document processing. With Docsumo, businesses can streamline their workflows by automating repetitive tasks such as data extraction, validation and entry.

One of the key features of Docsumo is its AI-powered OCR technology that ensures accurate data capture from documents in various formats including PDFs, scanned images and emails. This means that users can extract data automatically without having to manually enter it into a system.

Moreover, with Docsumo’s machine learning algorithms, the software can learn from human corrections made during the review process. This makes its accuracy improve over time making it more efficient in handling complex workflows.

Another useful feature offered by Docsumo is real-time analytics which allows users to monitor performance metrics such as turnaround time and error rates. The dashboard provides insights into how well workflows are performing so improvements can be made where necessary.

If you’re looking for an intelligent automation solution to streamline your document workflow processes then Docsumo could be worth considering due to its advanced features such as AI-powered OCR technology and real-time analytics capabilities.


Basic: $0.05 per document

This plan is suitable for simple documents with a few data fields.

Standard: $0.10 per document

This plan is suitable for more complex documents with a larger number of data fields.

Enterprise: $0.15 per document

This plan is suitable for organizations with high volumes of documents or complex document processing needs.

4.5 ⭐⭐⭐⭐

HubSpot is a powerful all-in-one marketing, sales, and customer service software that offers a variety of features for businesses to streamline their operations. With HubSpot’s document workflow management software capabilities, you can easily manage your team’s documents and collaborate on them in real-time.

One of the many benefits of using HubSpot for document workflow management is its intuitive user interface. The software allows users to create tasks, assign them to team members, set deadlines and track progress with ease. Additionally, it integrates seamlessly with other tools such as Google Drive and Dropbox.

Another great feature of HubSpot is its ability to automate repetitive tasks through workflows. You can create custom workflows that automatically route documents to specific team members based on rules or criteria that you define. This saves time and reduces errors by eliminating manual processes.

Furthermore, HubSpot provides comprehensive security measures like two-factor authentication (2FA) which ensures that all data transmitted through the platform remains secure. This makes it an ideal choice not only for small businesses but also large enterprises handling sensitive information.

If you’re looking for an efficient document workflow management solution with advanced automation capabilities while providing robust security features – then look no further than HubSpot!


Starter: $25 per user per month


  • Document templates
  • Document approval
  • Document collaboration
  • Document tracking
  • Document security

Professional: $45 per user per month


  • Document versioning
  • Document watermarking
  • Document exporting
  • Document analytics

Enterprise: $95 per user per month


  • Document encryption
  • Document auditing
  • Document single sign-on
  • Document support

4.4 ⭐⭐⭐⭐

Nanonets is a document workflow management software that helps businesses automate their data entry tasks. With its advanced machine learning algorithms, Nanonets can accurately extract information from documents like invoices, receipts, and forms in just seconds.

One of the standout features of Nanonets is its ease of use. The software doesn’t require any coding or technical expertise to set up and start using. This makes it accessible to small businesses or individuals who may not have a dedicated IT team.

Another benefit of Nanonets is its flexibility. It can integrate with other software tools like Zapier, allowing users to streamline their workflows even further.

Nanonets also offers customization options for users who need specific fields extracted from their documents. This means you can tailor the software to your business needs and ensure accurate data extraction every time.

Nanonets provides an affordable and easy-to-use solution for businesses that want to automate repetitive data entry tasks and improve their overall efficiency.

Pricing :

  • Starter: $0.01 per field per page
  • Basic: $0.005 per field per page
  • Pro: $0.0025 per field per page
  • Enterprise: Custom pricing

4.4 ⭐⭐⭐⭐

Nuxeo is a powerful document workflow management software that provides organizations with the ability to automate their document processes. The platform offers a comprehensive set of tools for managing documents from creation to archiving, making it an ideal solution for businesses of all sizes.

One standout feature of Nuxeo is its advanced search capabilities, which enable users to quickly find and retrieve any document within the system. This is made possible by Nuxeo’s smart indexing technology, which automatically analyzes and categorizes documents based on their content.

Another key benefit of using Nuxeo is its flexibility. The platform can be easily customized to meet the specific needs of each organization, whether that involves adding new features or integrating with other business systems.

In addition, Nuxeo includes powerful collaboration tools that allow teams to work together seamlessly on shared documents. Users can leave comments and annotations directly on files, as well as track changes over time.

If you’re looking for a robust and customizable document workflow management solution that can streamline your business operations, then Nuxeo should definitely be on your radar.

Pricing :

Basic: This plan is for small businesses with up to 10 users. It includes 10GB of storage space and basic support. The monthly cost for this plan is $100.

Feature :

  • Document storage
  • Document sharing
  • Document versioning
  • Document search
  • Basic workflow management

Standard: This plan is for medium-sized businesses with up to 50 users. It includes 50GB of storage space and standard support. The monthly cost for this plan is $250.

Feature :

  • All of the features of the Basic plan
  • Advanced workflow management
  • Auditing
  • Reporting

Enterprise: This plan is for large businesses with more than 50 users. It includes unlimited storage space and enterprise support. The monthly cost for this plan is $500.

Feature :

  • All of the features of the Standard plan
  • Compliance features
  • Integration with other systems
  • Dedicated customer support


pCloud is a cloud storage platform that offers secure file sharing and collaboration for personal and business purposes. With pCloud, users can store, share, and access their files from anywhere in the world using any device with an internet connection.

One of the primary benefits of using pCloud is its high level of security. The platform uses TLS/SSL encryption to protect all data transfers, while data at rest is stored on servers located in highly secure data centers. Additionally, pCloud offers client-side encryption for added protection.

Another advantage of pCloud is its flexibility when it comes to file sharing. Users can easily create public or private links to share files with others, control access permissions for shared folders and files, and set passwords or expiration dates for added security.

In terms of collaboration features, pCloud allows multiple users to work on the same document simultaneously through its built-in document editor tool. It also provides version history tracking so users can revert back to previous versions if needed.

PCloud offers a reliable and secure cloud storage solution with robust file-sharing capabilities that make it an excellent choice for both personal and business use cases.


Personal Feature :

  • 100GB Storage
  • 2 User
  • Basic feature

Pricing: $4.99/mo or $49.99/yr

Business Feature :             

  • 1TB Storage
  • 10 USer
  • Advanced feature

Pricing:  $12.99/mo or $129.99/yr

Enterprise Feature:

  • Unlimited Storage
  • Unlimited User
  • All features 

Pricing: Available upon request

4.2 ⭐⭐⭐⭐

eFileCabinet is a document workflow management software that helps businesses streamline their operations by simplifying the process of document storage, sharing and retrieval. With eFileCabinet, you can securely store all your important documents in one centralized location and easily access them from anywhere at any time.

One of the key features of eFileCabinet is its automated workflows, which enable businesses to automate tasks such as approvals, notifications and reminders. This not only saves time but also ensures that processes are standardized across the organization.

Another great feature of eFileCabinet is its advanced security measures, including encryption and user-based permissions. This means that only authorized personnel can access sensitive information, ensuring that your data remains safe and secure at all times.

In addition to these features, eFileCabinet also offers a range of integrations with other business tools such as QuickBooks and Salesforce. This makes it easy to connect your document management system with other applications you use on a daily basis.

If you’re looking for an effective way to manage your documents while improving productivity within your organization, then eFileCabinet could be just what you need.


Basic: $15 Price per month per user  

Document storage, sharing, and collaboration

Advantage: 30 Price per month per user

Workflow automation, document templates, and reporting

Business :$55 Price per month per user

All of the features of Basic and Advantage, plus eSignature, archiving, and compliance reporting

Enterprise: Custom Price per month per user

Designed for businesses with more complex needs and requirements

Benefits of workflow management software

Workflow management software has become an essential tool for businesses to manage and streamline their document workflows efficiently. Here are some benefits of using workflow management software that every business should consider:

Firstly, it saves time by automating repetitive tasks such as assigning tasks, sending notifications and reminders, and tracking progress. This way, employees can focus on more critical tasks instead of spending hours on manual work.

Secondly, it improves communication between team members by providing a centralized platform to collaborate and share documents. Workflow management software also allows real-time updates and comments so that everyone is always up-to-date with the latest changes.

Thirdly, it ensures compliance with regulations since workflow management software allows businesses to set up standardized processes according to industry standards. This way, you can ensure that your organization complies with various regulations regarding data privacy or security.

Workflow management software provides insights into how your team works. It helps identify bottlenecks in the process so you can optimize them for better efficiency. You can also track performance metrics such as turnaround time or completion rates to improve productivity over time.

Implementing a workflow management system provides numerous benefits that help organizations improve their document workflows’ overall efficiency while streamlining collaboration among team members in real-time!


Document workflow management software is a must-have for any organization looking to streamline their processes and improve productivity. It helps in reducing errors, tracking progress and ensures that the right people are working on the right tasks at the right time.

From ClickUp’s easy-to-use interface to Monday.com’s flexibility, Smartsheet’s automation capabilities to Docsumo’s AI-powered features, there is no shortage of options available for businesses of all sizes and industries.

Zoho offers an all-in-one solution while HubSpot focuses on collaboration. Nanonets excels in data extraction while Nuxeo specializes in enterprise content management. pCloud provides secure file sharing while eFileCabinet prioritizes document storage.

By choosing one of these top ten document workflow management software solutions according to your specific needs, you can take your business processes to the next level and achieve greater efficiency and success.


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